Start by deciding what you want the event to achieve, who needs to attend and how you want people to participate. From there, you’ll need the right platform, registration process, speakers, content, technical setup and a clear plan for how the live event will run.

For larger or more complex events, working with an experienced virtual event production company can remove much of the technical workload. At BeThere Global, we can manage everything from the event platform and speaker preparation to live streaming, audience interaction, recordings and technical support.

Give your audience something to do rather than expecting them to simply sit and watch. Live Q&As, polls, voting, chat, networking and breakout sessions can all turn passive viewers into active participants.

It also helps to vary the format. Mix presentations with interviews, panel discussions and shorter interactive sessions. The best approach will depend on your audience and the purpose of the event, but interaction should be planned into the programme rather than added as an afterthought.

Long virtual events need careful pacing. Build in regular breaks, vary the style and length of sessions and avoid scheduling hours of back-to-back presentations.

Interactive Q&As, polls, panel discussions and networking sessions can help maintain attention, while making selected content available on demand means attendees don’t necessarily have to watch everything live. For multi-day events, a well-designed programme and easy-to-use agenda are particularly important.

Registration can be built directly into your event platform or connected to a registration system you already use.

BeThere Global can provide registration and payment facilities, manage event access, and deliver real-time registration and login reports. If you already have a registration system, we can usually integrate the event experience with your existing system so delegates don’t need to register twice.

Yes. Even with a simple, well-designed platform, some attendees will occasionally need help accessing the event, finding content or dealing with their own device or connection.

With a well thought-through platform like ours, technical support is rarely needed, but it’s still important to have help available when it is. We can provide clear joining instructions, troubleshooting information and live technical support during the event. Making help easy to find reduces frustration for attendees and keeps your organising team focused on the event rather than technical questions.

For international audiences, it isn’t always possible to find one time that suits everybody.

When that happens we try to schedule the most important live sessions at times that work for the largest proportion of your audience. We can also repeat selected sessions where appropriate, or make recordings available quickly for on-demand viewing. Publishing the programme clearly and displaying times in delegates’ local time zones can also help avoid confusion.

Yes. Depending on the appropriate attendee consent, you can collect useful information from registrations, logins and audience activity.

BeThere Global can provide registration and login reports as well as livestream analytics showing information such as who participated, how long they watched and where they joined from. Polls, Q&As and other interactive features can provide additional insight into what interested and engaged your audience.

Yes. There are several options available, depending on your audience, languages and event format.

These can include live interpreters, separate language audio feeds, translated transcripts, captions or subtitles, and platform-based translation features. For international events, it’s best to plan translation early so interpreters, speakers and the production team can work together, and delegates can easily access their preferred language.

As long as you need it to.

Virtual event recordings can remain available after the live event for days, weeks, months or longer depending on your requirements. You can restrict access to registered delegates, use the content as part of an ongoing education programme or repurpose selected sessions for future marketing and communications.

We can advise on the most suitable way to host and manage access to your recordings.

Absolutely. Pre-recording can be a very effective way to produce polished, professional presentations while reducing the risk of technical problems during the live event.

We can record presenters remotely or in person and help with editing and production. A pre-recorded presentation can also be followed by a live Q&A, giving you the quality and reliability of recorded content while retaining real-time interaction with the speaker.

We always recommend running a technical rehearsal with your remote speakers ahead of the event.

This gives us an opportunity to check things like internet connection, microphone, camera, lighting, framing and presentation materials. We can also familiarise them with the event platform and explain exactly what will happen when they go live.

Rehearsals are also the ideal time to agree on backup arrangements in case something unexpected happens on the day.

Virtual events can work for anything from a small seminar with a few dozen participants to an international congress involving thousands of delegates.

The practical limit depends largely on the platform and the way the event is designed. BeThere Global has produced events ranging from small online meetings to major international congresses, so we can recommend a technical setup that suits your expected audience rather than paying for capacity you don’t need.

Yes. Live Q&As, polls, voting, chat and other interactive features can all be incorporated into a virtual event.

Questions can be moderated before being passed to speakers, polls can be displayed and discussed during sessions, and interaction can be built into individual presentations or across the entire programme. We can tailor the level of participation to suit anything from a formal scientific congress to a more informal corporate event.

Yes, and for many events we work on it’s one of the most effective approaches.

Pre-recorded presentations can provide consistent production quality and reduce technical risk, while live introductions, panel discussions and Q&As preserve the immediacy of a live event.

Your audience doesn’t need to feel as though they are watching two different types of production. With careful planning, live and recorded elements can be combined into one seamless programme.

Yes. Recording your event allows people who miss the live broadcast to catch up on sessions later and gives all attendees the opportunity to revisit useful content.

We can make recordings available rapidly after the event and host them for as long as required. You can also make the whole event available on demand or choose specific sessions, presentations or highlights.

Recordings can also become valuable long-term educational, training or marketing content.

There isn’t one figure that applies to every platform, but connection stability is at least as important as raw speed.

For example, Zoom currently recommends around 3.8 Mbps upload and 3 Mbps download for 1080p HD video. For a professional event, however, it’s generally best if presenters have plenty of additional capacity rather than operating close to the maximum.

Wherever possible, we recommend a wired internet connection and we always thoroughly test each remote presenter’s actual setup during the technical rehearsal.

Technical issues can happen, but any professionally produced virtual event should have a contingency plan for situations like this. That’s certainly the way we work at BeThere Global.

The response will depend on the format of the event. The chair or moderator might continue the session, move temporarily to another speaker or take audience questions while our production team helps the presenter get back online. For important sessions, we can also prepare a backup device, alternative connection or pre-recorded version of the presentation.

A hybrid event combines an in-person event at a physical venue with an online experience for people joining remotely. At its simplest, that might mean livestreaming a conference to an online audience. More sophisticated hybrid events can include remote speakers, live audience questions, polling, networking, parallel conference sessions  and on-demand content after the event. The important thing is to make online attendees feel a valued part of the event, rather than simply giving them a camera feed of what’s happening in the room.

A hybrid event connects a physical venue with an online audience using cameras, microphones, presentation feeds, streaming technology and an online event platform. Speakers can present from the venue or remotely, while attendees can watch, ask questions, take part in polls and interact from wherever they are. Behind the scenes, our production team manages the video and audio feeds, presentations, remote speakers, audience interaction and the livestream itself so that the different elements feel like one event rather than separate experiences.

A hybrid event production company like BeThere Global manages the technical and production elements needed to connect your physical and online audiences. That can include cameras and sound, live streaming, remote speakers, presentation management, event platforms, audience interaction, technical rehearsals, recordings and live troubleshooting. At BeThere Global, we can provide a complete hybrid production solution or work alongside your venue, AV supplier and internal team. The aim is simple: you concentrate on your event and your content while we make sure everybody can see, hear and participate.

Yes. We provide the cameras and other technical equipment required to livestream your event. If your venue already has suitable AV equipment or an existing technical supplier, we can take feeds from their systems rather than duplicating equipment unnecessarily. We can also provide a fully remote production solution, bringing live video and audio from your venue back to our studio for production and streaming. We’ll work with your venue to establish what’s available, what we need to provide and how everything will connect before the event. We can also advise on internet connectivity and arrange temporary solutions through trusted partners where necessary.

The main things we look at are internet connectivity, room layout, power, sound, lighting and the practicalities of positioning cameras and production equipment. Reliable wired internet access is particularly important for livestreaming. If you’re unsure whether a venue is suitable, BeThere Global can take part in a site inspection and work with the venue or its technical team to identify potential problems before the event. In most cases, knowing about limitations early gives us plenty of time to find a practical solution.

We recommend arranging a technical rehearsal before the event. During this, we can check your speaker’s internet connections, camera, microphone, lighting and presentation setup. We’ll ensure they’re comfortable with the way they’ll join the event. We’ll also explain what happens when the event goes live, how they’ll interact with the chair or audience and what to do if anything goes wrong. For important presentations, we’ll be sure to discuss backup options such as an alternative internet connection, second device or pre-recorded presentation.

Absolutely. We regularly work alongside venue AV teams, production companies and clients’ internal technical teams. There’s no need to replace equipment or suppliers that are already doing the job well. We can take existing camera, audio and presentation feeds and handle the online production and streaming elements. Before the event, we’ll clearly establish responsibilities and technical requirements with everyone involved, so nothing gets overlooked or falls between the gaps.

Yes. We can provide the cameras, production and streaming equipment required for a hybrid event, depending on the venue and your requirements. Where a venue already has suitable sound, microphones, screens or cameras, we can often incorporate those into the production. We’ll establish exactly what equipment is available and what additional technology is required during the planning process, allowing us to create a setup appropriate for the event.

The key is to create opportunities for both audiences to take part in the same conversation. Online attendees can ask questions, respond to polls, vote, use chat and take part in other interactive activities, with their contributions brought directly into discussions on stage. The same tools can be used by people in the venue too. We’ve produced hybrid conferences where in-person and online delegates use the same polling and Q&A tools, helping to create a more connected, shared event experience.

For us, it’s very important to design interaction around both audiences from the beginning rather than treating online attendees as an afterthought. That might include live Q&As, polls, moderated questions, demonstrations, panel discussions, audience voting and networking opportunities. Presenters and chairs also need to remember that they’re speaking to two audiences. In our many years of experience, we’ve found that the simple things such as regularly acknowledging remote attendees and incorporating their questions can make an enormous difference. Good hybrid engagement isn’t about throwing more technology at your event. It’s about giving everyone meaningful opportunities to participate.

Yes. Remote speakers can appear live on the screens at the venue while simultaneously being streamed to your online attendees. They can deliver presentations, join panel discussions, answer questions and interact with speakers or delegates in the room. We are very experienced in organising international hybrid conferences where speakers unable to travel have presented remotely and were able to participate alongside presenters at the venue. In these situations, we find a technical rehearsal beforehand is particularly important so that audio, video, presentations and communication between remote presenters and production team are thoroughly checked.

Yes. Sessions can be recorded and published for attendees to watch after the event. This is particularly valuable for larger conferences with parallel sessions, as delegates inevitably have to choose between things they’d like to see. On-demand access allows them to catch up afterwards. Recordings can also  remain available for as long as required and can even be edited into individual presentations or shorter pieces of content. This extends the useful life of your event, allowing people who couldn’t attend live to benefit from the content later.

Internet connectivity should be thoroughly assessed well ahead of the event, not discovered five minutes before somebody is due to give the opening speech. Where possible, we use reliable wired connections and establish the venue’s available bandwidth and network setup during the planning phase. For events where connectivity is particularly critical, we can discuss backup or temporary internet solutions with the venue and specialist partners. We also build contingency into the production plan so that if a connection or feed is interrupted, the team has agreed procedures in place for keeping disruption to your audience to a minimum.

Yes, where a site visit is useful. For hybrid events, a venue inspection allows us to look at the room layout, internet connectivity, existing AV facilities, potential camera positions, lighting, sound and where the production team can work. If they have one, we can also meet the venue’s technical team and identify any additional equipment or connectivity requirements. Not every event requires a physical site visit, particularly when we already know the venue or can obtain the technical information remotely, but we’ll recommend one whenever it will help reduce risk.

As early as you reasonably can, particularly for a large conference or an event involving multiple rooms, remote speakers or an international audience. Early planning gives you more time to assess the venue, confirm internet and AV requirements, select the right event platform, prepare speakers and decide how your online audience will participate. That doesn’t mean a hybrid event always requires months of preparation. We can work to much shorter timescales when necessary, but preparation time gives everyone greater opportunity to test, rehearse and remove potential problems before going live.

Yes. at BeThere Global we frequently produce multi-day hybrid conferences and congresses involving in-person and online audiences, multiple speakers and extensive programmes of content. For longer events, careful production planning becomes particularly important. Individual sessions, remote contributors, presentation materials, audience interaction and recordings all need to be coordinated across the programme. We’ve delivered many international hybrid conferences held over multiple days, including events with hundreds of individual presentations and multiple conference tracks. Our production setup can be scaled to match the size and complexity of your programme.

Yes. BeThere Global works internationally. We’ve recently supported hybrid events in locations including Singapore, Cartagena, Chandigarh, St Louis, Barcelona, Seville and Dublin, connecting venues, speakers and attendees across the world. Depending on the requirements of  your event, we may provide production on location, work remotely with local technical partners or use a combination of both. This means you don’t necessarily need to transport an entire production team around the world to deliver a professionally managed hybrid event. We’ll always recommend the approach that makes the most practical sense for your budget,  venue and programme.

Yes. Hybrid events can include several rooms, conference tracks or sessions taking place at the same time. Each room can have its own camera, audio and presentation feeds, with online delegates choosing which session they want to watch through the event platform. This is particularly useful for larger conferences and congresses where several specialist sessions may run simultaneously. BeThere Global has managed multi-track international hybrid conferences, including events where large numbers of individual sessions were streamed and subsequently made available for on-demand viewing.

There isn’t one event platform that’s best for every virtual event. The right choice depends on the size of your audience, the type of content you’re delivering, how much interaction you need, your branding requirements and whether attendees need features such as registration, networking or on-demand viewing. For some events, Zoom or Microsoft Teams may be perfectly suitable. For larger or more complex events, BeThere Global can create a bespoke event microsite tailored around your programme, audience and brand.

No. BeThere Global can manage the design, branding and setup of your event platform for you. That might involve creating one of our bespoke event microsites or configuring a third-party solution such as Zoom or Microsoft Teams, depending on what your event needs. We’ll work with you to organise the agenda, content, access and participant experience, so you don’t need an internal web development or technical team to get your event online.

Yes. Get in touch and we can talk you through examples of event platforms and microsites we’ve created and discuss how a similar approach could be adapted for your event. Because our platforms are customised around each client’s requirements, there isn’t a single fixed template that every event uses. Looking at previous examples is often a much better way to understand what’s possible.

Registration can be built directly into your event platform. BeThere Global can provide a complete registration system, including payment gateway integration for paid events, or work with a registration solution you already use. Where supported, we can connect directly with existing registration platforms, such as Cvent, so attendee information and event access work seamlessly together. Access can then be controlled so that only registered or authorised attendees can enter the event, with real-time registration and login reporting available throughout.

Yes, subject to the appropriate consent and data protection requirements. Depending on the event setup, you can access registration and login information as well as data showing who watched, how long they participated and where they joined from. Interaction through polls and Q&A can provide additional insight into what interested your audience. BeThere Global can provide real-time reports and post-event analytics to help you understand how your event performed.

Yes. This is one of the key advantages of working with BeThere Global. We can closely mirror your organisation’s brand and event identity, creating a bespoke experience rather than simply adding your logo and colours to a standard platform. From the overall look and feel to the agenda, speaker information, content and navigation, every element can be designed to feel like a natural extension of your organisation. The result is an event platform that feels distinctly yours from the moment attendees arrive.

Yes. Bespoke event microsites and viewing pages are a core part of what we do, giving event owners much more flexibility than an off-the-shelf event platform. We can create a participant experience specifically around your event, bringing together agendas, speakers, livestreams, recorded content, resources, sponsors and interactive features in a single, cohesive experience. Because we build around your requirements, rather than the limitations of a standard template, the platform can look, feel and work exactly as your event needs it to.

Yes. The same event platform can provide access to both live streams and on-demand recordings. Once a live session has finished, recordings can be made available rapidly so attendees can catch up on sessions they missed or revisit useful presentations. This is particularly valuable for international audiences, multi-day events and programmes with simultaneous sessions, as attendees can catch up on anything they’re unable to watch live. Content can then remain available for as long as required.

Yes. Depending on the event format, attendees can be given access to different sessions, streams or breakout rooms through the platform. This is useful for conferences with parallel tracks, workshops or smaller discussion sessions running alongside the main programme. Exactly how those rooms work will depend on the technology being used, so we’ll recommend a setup based on how you want attendees and speakers to move between sessions.

Yes. Interactive Q&A and polling can be incorporated into the platform, along with other audience engagement features. These tools allow attendees to ask speakers questions, respond to polls and become active participants rather than simply watching a livestream. Depending on your event, interaction can be incorporated into individual sessions or used throughout the programme, and Q&A can be moderated before questions are passed to speakers.

Yes. Sponsor visibility can be built into the event platform in a way that suits both your event and your commercial partners. This might include dedicated sponsor areas, branding, downloadable resources, links and video content, as well as contact forms or live chat that allow attendees to engage directly with sponsors. Sponsorship can also be linked to specific sessions or areas of the event. Because BeThere Global builds the platform around your event, we have the flexibility to give sponsors a much more meaningful presence than simply displaying a logo somewhere in the corner and hoping they’re thrilled with their investment.

Yes. Exhibitors can be given dedicated areas within an online event, allowing attendees to learn more about them without leaving the event environment. Depending on your requirements, these areas can include company information, downloadable resources, links and other digital content. We’ll be happy to explain the wider sponsor and exhibitor opportunities available as part of the event experience, which can help virtual and hybrid events deliver additional value to commercial partners.

The platform can be built around a clear, adaptable event agenda, making it easy for attendees to find the sessions that matter most to them. On-demand content also allows delegates to effectively create their own viewing schedule by watching sessions when it’s convenient rather than having to see everything live. If your event requires more specific personalised agenda functionality, we can discuss this during the platform planning and design process.

Yes. BeThere Global regularly creates event microsites for multilingual audiences, with platform content and navigation available in multiple languages where required. For events that also need live interpretation, translated subtitles or other language support, these can be incorporated into the wider event production. The best approach will depend on your audience, the languages required and whether translation is needed for the platform, live presentations and other event content – or a combination of all three.

Yes. Our virtual event platforms are particularly well suited to international audiences, allowing attendees to join from anywhere in the world without travelling to the venue. BeThere Global has delivered many large international virtual events, bringing together thousands of participants from countries around the world. Sessions can also be made available on demand, allowing delegates in different time zones to catch up on content at a time that suits them.

That depends on the type of event and how it needs to be delivered, but scale is rarely a limitation. BeThere Global works on everything from small seminars to major international events involving thousands of delegates. Our streaming infrastructure has also supported live audiences of more than 100,000 participants, so we can comfortably accommodate events of very different sizes. We’ll recommend the right setup for your expected audience rather than quoting a theoretical capacity you’re unlikely to need.

In short, as long as you need it to. Recorded sessions can remain available through your event platform long after the live event, allowing delegates to catch up, revisit presentations or access educational content at their own pace. Depending on your objectives, the platform might remain available for a few days, several months or become part of a longer-term content resource for members, customers or delegates.

BeThere Global can provide real-time registration and login reports alongside livestream viewing analytics. This can show who participated, how long they watched and where attendees were located. We can also incorporate custom tracking, feedback forms and post-event surveys depending on what you want to learn from your audience. Combined with registration, polling and Q&A data, this gives organisers a much clearer picture of attendance, engagement and attendee feedback than simply knowing how many people registered.

Yes. Our bespoke event platform can work alongside Zoom, Microsoft Teams and other third-party tools where they add useful functionality to the event. For example, Zoom or Teams can be used for breakout rooms, workshops, networking sessions or smaller group discussions, while attendees continue to access the wider event through the BeThere Global platform. We can also connect with other systems and services depending on your requirements, bringing the different elements together as part of a consistent participant experience.

Yes. With a well thought-through platform like ours, technical support is rarely needed, but it’s important to have help available when it is. We can provide clear joining instructions, troubleshooting guidance and live technical support during the event. Making help easy to find reduces frustration for attendees and keeps your organising team focused on the event rather than dealing with login or technical questions.

Every event is different, so the cost will depend on what you need. Factors can include the length and format of the event, number of sessions, audience size, platform requirements, speakers, recording and the level of production and technical support involved.

Once we understand your event, we’ll recommend the right approach and provide a clear quotation based on your actual requirements. Because our solutions are tailored to each event, you only pay for the technology and services you need.

Sponsors are more likely to invest when you can offer them access to a relevant audience, meaningful visibility and clear opportunities to engage with attendees.

Depending on the event, this could include sponsored sessions or content, dedicated areas within the event platform, virtual exhibition spaces, video, downloadable resources, contact forms, live chat or other opportunities for direct interaction.

Virtual and hybrid events can also provide valuable data on attendance and engagement, helping you demonstrate the reach and impact of their involvement.

The key is to make sponsors a meaningful part of the event experience rather than simply finding more places to display their logo.

Your event doesn’t have to finish when the live sessions end.

Recorded presentations can remain available on demand, giving attendees the opportunity to catch up on sessions they missed or revisit useful content at a time that suits them, whether they’re watching on a computer, tablet or phone.

Individual sessions can also be repurposed into shorter videos, educational resources, social media content or promotional material, while follow-up communications can include additional resources, speaker content, surveys and related information.

BeThere Global can help turn your event into a valuable library of content that continues to inform and engage your audience long after the live event has finished.

We produce virtual, hybrid and in-person events of all sizes, from specialist meetings and webinars to major international conferences and multi-day congresses.

Our experience includes conferences, educational courses, seminars, corporate events and complex programmes with multiple sessions, large audiences and speakers joining from around the world.

Every event is different, so we tailor the production, platform and level of support around your audience, programme and what you want the event to achieve.

BeThere Global works with associations, membership organisations, charities, professional bodies, healthcare organisations, educational organisations and corporate clients.

We’ve supported organisations ranging from specialist professional associations to global organisations with audiences spread across the world.

Some clients need a single event. Others work with us on ongoing programmes of conferences, courses and educational events.

Our role can also vary considerably, from supporting an existing events team with specific technical requirements to providing a much broader event production service.

Yes. BeThere Global has extensive experience producing medical, scientific and healthcare events for professional societies, charities and global healthcare organisations.

We’ve worked with organisations including the International Society of Ultrasound in Obstetrics and Gynecology (ISUOG), the International Society of Aesthetic Plastic Surgery (ISAPS), GE HealthCare, Prostate Cancer UK, the British Pharmacological Society, the Biochemical Society and the Society and College of Radiographers.

These events can involve complex programmes, large faculties, international speakers, parallel sessions and valuable educational content, making careful planning, speaker preparation and reliable production particularly important.

Our long-standing relationships with ISUOG and ISAPS have seen us support major international congresses, educational programmes and online events over many years.

Yes. International events are a significant part of our work, from fully virtual events reaching audiences in more than 100 countries to hybrid congresses and conferences at venues around the world.

We regularly bring together venues, speakers, production teams and delegates in different countries, managing the technical and logistical challenges that come with international events.

Our platforms and production approach can also accommodate different time zones, multiple languages, remote speakers and on-demand content, making it easier for audiences around the world to participate.

Yes. We provide a complete event production service, from initial planning and preparation through to live delivery and post-event content.

Depending on your requirements, this can include platform design, access control, speaker preparation, presentation management, technical rehearsals, live streaming, audience interaction, recordings, analytics and on-demand content.

We can manage the entire technical production or work alongside your internal events team, venue and other suppliers, fitting into the wider event operation wherever you need us.

Every event is different, so we build our service around your programme, audience and requirements rather than offering a fixed package.

Absolutely. We often work alongside internal events teams who already manage delegate communications, speakers, venues, sponsors and event logistics, but need specialist support with livestreaming, hybrid production, event platforms or remote presenters.

We’ll agree on responsibilities clearly during the planning stage and fit into the way your team already works. Your team retains control of the areas they know best, while BeThere Global takes responsibility for the technical production elements where our expertise is needed.

Yes. We regularly work alongside venues, AV companies and internal IT teams, using existing equipment and expertise wherever appropriate.

If your venue already has suitable cameras, microphones, sound and presentation facilities, we can often take feeds from those systems and concentrate on the livestream, online audience and wider hybrid production. Where additional equipment is needed, we can provide that too.

We’ll liaise with everyone involved well before the event, establishing responsibilities and technical requirements so nothing gets overlooked.

For a large or technically complex event, it’s worth involving us as early as possible. This gives us time to consider the venue, connectivity, programme, platform requirements, remote speakers and audience experience before important decisions have been made.

Smaller or less complex events can often be produced with much shorter lead times, so don’t assume you’ve left it too late.

There’s no ideal number of weeks that applies to every event – generally, the more complex the event, the more you’ll benefit from involving us early.

Yes. We can help you assess potential venues from a technical and hybrid production perspective before you commit.

For a hybrid event, factors such as internet connectivity, room layout, power, lighting, sound, camera positions and existing AV facilities can all influence what’s possible and how the event should be produced.

If you’re comparing venues, we can advise on the questions to ask, identify potential issues and, where appropriate, join site visits to assess a venue first-hand.

Yes. We strongly recommend technical rehearsals for remote speakers and can organise and manage these in advance.

We’ll check each presenter’s internet connection, camera, microphone, lighting and presentation materials, as well as making sure they’re comfortable with the technology. We’ll also explain what will happen when they go live, how they’ll communicate with the production team and how questions and discussions will be handled.

It gives presenters confidence and, just as importantly, gives our production team the opportunity to identify and resolve any problems before the event.

Yes. Recording is a core part of many of the events we produce.

Sessions can be made available quickly for on-demand viewing, allowing delegates to catch up on presentations they missed or revisit useful content at a time that suits them.

Recordings can also be edited into individual presentations, shorter clips, educational resources or promotional content. Rather than simply creating an archive, we can help turn your event into a useful library of content that continues to reach and engage your audience long after the live event.

Yes. Our production team manages the technical delivery throughout the live event, supporting speakers, organisers and attendees where required.

Depending on the event, this can include livestream management, presentation playback, remote speaker connections, troubleshooting and attendee support.

Just as importantly, we plan for potential problems in advance. Connection issues, speaker difficulties and other technical problems can happen, but with agreed contingency plans in place, they can usually be dealt with quickly and with minimal disruption to the event.

Yes. Adding an online audience doesn’t necessarily mean redesigning your entire event.

We can review your existing programme and help determine which sessions should be streamed, how online attendees can participate, whether speakers need to join remotely and what content should be available on demand.

That might mean creating a fully hybrid event or simply adding livestreaming and on-demand access to selected sessions. We’ll recommend an approach based on your audience, objectives, venue and budget rather than adding technology for the sake of it.

Tell us a little about what you’re planning through the BeThere Global contact page.

Useful information includes your proposed date and location, expected audience size, number of sessions or rooms, whether attendees will be in person, online or both, and any particular requirements such as remote speakers, recording or an event platform.

Don’t worry if you haven’t worked everything out yet. We can talk through the options, help identify what you actually need and provide a clear quotation based on the right production approach for your event.